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Website Privacy Notice

Last Updated: May 9, 2023

WEBSITE PRIVACY NOTICE

 

Last updated: 1st May, 2023

 

This document sets out who we are, what personal information we collect and what we do with the personal information we collect from people when they:

 

  • Visit our website www.amplus-energy.com
  • Make enquiries via email or telephone
  • Submit an “on spec” CV, or Application Form in relation to employment with the Company

 

If, when you use this Website (or contact us in other ways), you provide information from which you can be personally identified, we will only use your information in accordance with this Privacy Notice.

 

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Notice .

 

CHANGES TO THIS WEBSITE PRIVACY NOTICE

 

We will keep this Privacy Notice under regular review and will place any updates on this website.  If there are important changes such as changes that affect how your personal data is processed, we will contact you to let you know.

 

This Privacy Notice is dated 1st May, 2023.

 

INTERPRETATION AND DEFINITIONS

 

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

 

Definitions

For the purposes of this Privacy Website Notice :

 

Account means a unique account created for You to access our Service or parts of our Service.

Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Amplus Energy Services Ltd, 119 Grandholm Drive, Aberdeen, AB22 8AE.

Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

Country refers to: United Kingdom

Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

Personal Data is any information that relates to an identified or identifiable individual.

Service refers to the Website.

Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.

Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Website refers to Amplus Energy, accessible from www.amplus-energy.com

You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

 

WHO ARE WE?

 

Amplus Energy Services Ltd provides innovative field development solutions by means of a range of low-cost Versatile Floating Production Vessels, providing both early production facilities and long-term field production facilities to the Oil and Gas Market.

 

Our Contact Details

 

Name                   :      Amplus Energy Services Ltd

Address:               :      119 Grandholm Drive, Aberdeen, AB22 8AE

Phone Number   :      (01224) 257800

E-mail:                 :      info@amplus-energy.com

 

WHAT PERSONAL INFORMATION DO WE COLLECT FROM THE PEOPLE WHO VISIT OUR WEBSITE OR MAKE AN ENQUIRY?

 

When submitting an enquiry via our Website, email, or by telephone, you may be asked for your name, Job Title, email address, phone number or other details to help us with your enquiry.

 

We may also collect:

 

  • Any other information that you choose to provide us with when you email us or otherwise contact us
  • Details of your visit to our site, using a website analytics service

 

Cookies, Analytics and Traffic Data

 

Usage Data is collected automatically when using the Service.

 

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

 

Tracking Technologies and Cookies

 

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

 

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
  • Flash Cookies. Certain features of our Service may use local stored objects (or Flash Cookies) to collect and store information about Your preferences or Your activity on our Service. Flash Cookies are not managed by the same browser settings as those used for Browser Cookies. For more information on how You can delete Flash Cookies, please read “Where can I change the settings for disabling, or deleting local shared objects?” available at https://helpx.adobe.com/flash-player/kb/disable-local-shared-objects-flash.html#main_Where_can_I_change_the_settings_for_disabling__or_deleting_local_shared_objects_
  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

 

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. You can learn more about cookies here: All About Cookies by TermsFeed.

We use both Session and Persistent Cookies for the purposes set out below:

 

Necessary / Essential Cookies

Type: Session Cookies

Administered by: Us

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

Tracking and Performance Cookies

Type: Persistent Cookies

Administered by: Third-Parties

Purpose: These Cookies are used to track information about traffic to the Website and how users use the Website. The information gathered via these Cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the Website. We may also use these Cookies to test new pages, features or new functionality of the Website to see how our users react to them.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

 

DETAILED INFORMATION ON THE PROCESSING OF YOUR PERSONAL DATA

The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies.

 

Analytics

We may use third-party Service providers to monitor and analyze the use of our Service.

 

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

 

You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy

 

CHILDREN’S PRIVACY

 

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

 

HOW DO WE USE YOUR INFORMATION?

 

We may use the information we collect from you when you browse the Website, submit an enquiry, or use certain other site features in the following ways:

 

  • To respond to any specific queries, carry out our obligations arising from any contracts entered into between you and us and to provide you with information, products and services that you request from us.
  • Manage and administer your use of applications, products and services you have asked us to provide.
  • Manage our relationship with you (for example, customer services and support activities).

 

WHO WILL YOUR PERSONAL DATA BE SHARED WITH?

 

We only share your personal data with third parties for the purposes of operating our own business.  We may share your personal data with:

 

  • Third party providers in order for us to process payments that are due to us.
  • Our Accountants, Auditors, Lawyers or similar Advisors when we ask them to provide us with professional advice.

 

LEGAL BASIS FOR PROCESSING

 

There must be a legal basis for any processing of personal data that we carry out.  We process data for a range of purposes.  The legal basis that we use for processing personal data varies depending on the purpose for which it is being processed.

 

  • “For the performance of a contract with you” is the legal basis when we process information for the provision of goods and services, or to take steps that you have requested prior to entering into a contract.
  • “Consent” is the legal basis for processing your data if you have provided your consent to receive communications about our own products and services.
  • “For legitimate interests” is the legal basis when we process data for maintaining our relationship with you and communication with you.  You can object to processing carried out on the basis of legitimate interests at any time by emailing info@amplus-energy.com

 

HOW LONG WE KEEP YOUR PERSONAL INFORMATION

 

We retain personal information for no longer than is necessary for the purposes for which the personal data is collected.  When determining the relevant retention periods, we take into account factors including:

 

  • Legal obligations
  • Potential disputes
  • Guidelines issued by the relevant data protection authorities

 

APPLICANTS PRIVACY NOTICE

 

Amplus Energy Services Limited are a data ‘controller’, which means we are responsible for deciding how we hold and use your personal information. This notice explains how and why we will collect and use your personal information in the context of your engagement with us and your rights in relation to your personal information.

 

Who Does This Notice Apply To?

 

This notice applies to all applicants.

 

Data Protection Queries or Data Subject Access Requests (DSAR)

 

If you have any questions about this Privacy Notice, or how we handle your personal information, or if you want to make a DSAR, please contact data_privacy@amplus-energy.com

 

Your Personal Information

 

In this Privacy Notice, ‘your personal information’ means your personal data i.e., information about you from which you can be identified. It is important that your personal information is accurate and up to date. Please keep us informed if your personal information changes.

 

Where Does Your Personal Information Come From?

 

Your personal information will come from you as an applicant, or it may also be acquired through third parties (e.g., registered professionals such as recruitment agencies).

 

Processing Your Personal Information

 

We may process your personal information during the application process to:

 

  • Make a decision about your recruitment or appointment, including assessing your skills, qualifications, and suitability for a job
  • Conduct background checks, where applicable
  • Check you are legally entitled to work in the UK
  • Determine your physical and mental health, such as medical conditions (i.e., sensitive personal data) Situations where we may use your personal data relating to physical and mental health include where we aim to ensure health and safety at work and assess your fitness to work and to provide appropriate adjustments. The processing will be carried out in digital and/or traditional form, with methods and tools aimed at ensuring maximum security and confidentiality (where appropriate), by persons specifically appointed for this purpose.

 

The Company does not conduct any automated decision making.

 

Data Transfer

 

The Company may communicate personal data to other recipients from time to time, as described below:

 

  • Third parties (such as, consultants, recruitment companies, companies providing IT services, service providers, business partners, clients, project partners and joint ventures).

 

Statutory Requirement to Provide Your Personal Information

 

In some circumstances, the provision of your personal information is a statutory requirement.

 

This includes:

 

  • Documentation confirming your right to work in the UK – if you don’t provide this, we may not be able to enter into a contract with you, or we may need to terminate your contract.
  • Medical check certificates and certifications – if you don’t provide this, we may not be able to enter into a contract with you, or we may need to terminate your contract. The Company may process “special categories” of your personal data (e.g., relating to your health) in the following circumstances:
  • Where we need to carry out our legal obligations or exercise rights in connection with employment.
  • The processing of personal data is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment or for the establishment, exercise, or defense of legal claims.

 

Data Retention

 

The Company will keep your personal data for no longer than is reasonably necessary and will act in line with GDPR/Data Protection Act 2018. We will normally only retain your personal data for a maximum period of 12 months. The data will then be destroyed or anonymised in line with technical erasure and backup procedures.

 

Your Rights

 

You have the following rights:

 

  • To be informed: you have the right to be provided with clear, transparent, and easily understandable information about how we use your personal information.
  • Access: you can request a copy of your personal information that we hold, and check we are processing it lawfully.
  • Correction: you can ask us to correct your personal information if you don’t think it is accurate, complete, or up to date.
  • Deletion: you can ask us to delete your personal information if:

 

  • It is no longer necessary for the purposes for which we obtained it
  • You withdraw your consent, and we have no other legal basis for the processing
  • You validly object to the processing
  • We have unlawfully processed the data; or
  • We must delete the data to comply with a legal obligation

 

  • Objection: if we process your personal information to perform tasks carried out in the public interest you can object to this.

 

Processing on the basis of your particular situation. We will only then continue the processing if we have overriding legitimate grounds for this, or the processing is to establish, exercise or defend legal claims.

 

  • Restriction: you can ask us to restrict our processing of your personal information if:

 

  • You contest the accuracy of the data (for a period that enables us to check it)
  • Our processing is unlawful, but you don’t want the data deleted
  • We no longer need the data, but you require it to establish, exercise or defend legal claims; or
  • You have objected (as above) and are awaiting confirmation as to whether we have overriding legitimate grounds for processing

 

The above rights can be exercised at any time, by sending a specific request in writing to the email address: data_privacy@amplus-energy.com

 

You also have the right to lodge a complaint about any matter concerning your personal data to the Information Commissioner’s Office, using the details below.

 

However, we take our obligations seriously, so if you have any questions or concerns, we encourage you to raise them with the Company first, so that we can try to resolve them.

 

Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF.

Tel 0303 123 1113,

https://ico.org.uk

 

 

 

 

 

 

APPLICANT DATA
Type of personal data Sensitive data? Purpose of processing Potential transfer to third parties Lawful basis for processing Grounds for processing sensitive personal data Retention period
Contact details No Contacting applicants Professional advisors Legal obligation / Legitimate interests N/A 6 months post-application
Date of birth No Equal opportunities monitoring Professional advisors Legal obligation / Legitimate interests N/A 6 months post-application
Gender Yes Equal opportunities monitoring Professional advisors Legal obligation / Legitimate interests employment purposes / statistics / conduct of legal claims 6 months post-application
Marital status Yes Equal opportunities monitoring Professional advisors Legal obligation / Legitimate interests employment purposes / statistics / conduct of legal claims 6 months post-application
Information about race Yes Equal opportunities monitoring Professional advisors Legal obligation / Legitimate interests employment purposes / statistics / conduct of legal claims 6 months post-application
Information about ethnicity Yes Equal opportunities monitoring Professional advisors Legal obligation / Legitimate interests employment purposes / statistics / conduct of legal claims 6 months post-application
Information about sexual orientation Yes Equal opportunities monitoring Professional advisors Legal obligation / Legitimate interests employment purposes / statistics / conduct of legal claims 6 months post-application
Driving license No Making recruitment decisions / ascertaining ability to work N/A Legal obligation / Legitimate interests N/A 6 months post-application
CV No Making recruitment decisions / ascertaining ability to work N/A Legal obligation / Legitimate interests N/A 6 months post-application
Right to work documents Yes Checking right to work in the UK Professional advisors Legal obligation / Legitimate interests employment purposes / conduct of legal claims 6 months post-application
Qualifications No Making recruitment decisions / ascertaining ability to work Professional advisors Legal obligation / Legitimate interests N/A 6 months post-application
Employment history No Making recruitment decisions / ascertaining ability to work N/A Legal obligation / Legitimate interests N/A 6 months post-application
Information about disability Yes Health and safety requirements / ascertaining fitness to work Professional advisors Legal obligation / Legitimate interests employment purposes / statistics / conduct of legal claims 6 months post-application
Professional memberships No Education, training and development requirements N/A Legal obligation / Legitimate interests N/A 6 months post-application