Last updated: February 14, 2021
This document sets out who we are, what personal information we collect and what we do with the personal information we collect from people when they:
If, when you use this Website (or contact us in other ways), you provide information from which you can be personally identified, we will only use your information in accordance with this Privacy Notice.
CHANGES TO THIS PRIVACY NOTICE
We will keep this Privacy Notice under regular review and will place any updates on this website. If there are important changes such as changes that affect how your personal data is processed, we will contact you to let you know.
This Privacy Notice is dated 1st July, 2020.
INTERPRETATION AND DEFINITIONS
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Account means a unique account created for You to access our Service or parts of our Service.
Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Amplus Energy Services Ltd, 119 Grandholm Drive, Aberdeen, AB22 8AE.
Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
Country refers to: United Kingdom
Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
Personal Data is any information that relates to an identified or identifiable individual.
Service refers to the Website.
Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
Website refers to Amplus Energy, accessible from www.amplus-energy.com
You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
WHO ARE WE?
Amplus Energy Services Ltd provides innovative field development solutions by means of a range of low-cost Floating Production Vessels, providing both early production facilities and long-term field production facilities to the Oil and Gas Market.
Our Contact Details
Name : Amplus Energy Services Ltd
Address: : 119 Grandholm Drive, Aberdeen, AB22 8AE
Phone Number : (01224) 257800
E-mail: : email@example.com
WHAT PERSONAL INFORMATION DO WE COLLECT FROM THE PEOPLE WHO VISIT OUR WEBSITE OR MAKE AN ENQUIRY?
When submitting an enquiry via our Website, email, or by telephone, you may be asked for your name, Job Title, email address, phone number or other details to help us with your enquiry.
We may also collect:
Cookies, Analytics and Traffic Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.
Tracking Technologies and Cookies
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. You can learn more about cookies here: All About Cookies by TermsFeed.
We use both Session and Persistent Cookies for the purposes set out below:
Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.
Tracking and Performance Cookies
Type: Persistent Cookies
Administered by: Third-Parties
Purpose: These Cookies are used to track information about traffic to the Website and how users use the Website. The information gathered via these Cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the Website. We may also use these Cookies to test new pages, features or new functionality of the Website to see how our users react to them.
DETAILED INFORMATION ON THE PROCESSING OF YOUR PERSONAL DATA
The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies.
We may use third-party Service providers to monitor and analyze the use of our Service.
Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.
HOW DO WE USE YOUR INFORMATION?
We may use the information we collect from you when you browse the Website, submit an enquiry, or use certain other site features in the following ways:
WHO WILL YOUR PERSONAL DATA BE SHARED WITH?
We only share your personal data with third parties for the purposes of operating our own business. We may share your personal data with:
LEGAL BASIS FOR PROCESSING
There must be a legal basis for any processing of personal data that we carry out. We process data for a range of purposes. The legal basis that we use for processing personal data varies depending on the purpose for which it is being processed.
HOW LONG WE KEEP YOUR PERSONAL INFORMATION
We retain personal information for no longer than is necessary for the purposes for which the personal data is collected. When determining the relevant retention periods, we take into account factors including:
This sets out the Company’s commitment to the protection of information relating to Job Applicants. Protecting the confidentiality and integrity of personal data is a critical responsibility that the Company takes seriously at all times. The Company will ensure that data is always processed in accordance with the provisions of relevant Data Protection Legislation, including the General Data Protection Regulation (GDPR).
Data processing is any activity that involves the use of personal data. It includes obtaining, recording or holding the data, or carrying out any operation or set of operations on the data including organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transmitting or transferring personal data to third parties.
Personal data is any information identifying a data subject (a living person to whom the data relates). It includes information relating to a data subject that can be identified (directly or indirectly) from that data alone or in combination with other identifiers the Company possesses or can reasonably access. Personal data can be factual (for example, a name, email address, location or date of birth) or an opinion about that person’s actions or behaviour.
The information contained in the table of applicant data appended sets out the information the Company holds about applicants, the purpose for which this data is held and the lawful basis on which it is held. The Company may process personal information without applicants’ knowledge or consent, in compliance with this Privacy Notice, where this is required or permitted by law.
If the purpose for processing any piece of data about applicants should change, the company will update the table of applicant data with the new purpose and the lawful basis for processing the data and will notify applicants.
Sensitive Personal Data
Sensitive personal data is a special category of information which relates to a data subject’s racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health conditions, sexual life, sexual orientation, biometric or genetic data. It also includes personal data relating to criminal offences and convictions.
FAIR PROCESSING OF DATA
Fair Processing Principles
In processing applicants’ data, the following principles will be adhered to. Personal data will be:
Lawful Processing of Personal Data
Personal information will only be processed when there is a lawful basis for doing so. Most commonly, the Company will use personal information in the following circumstances:
The Company may also use personal information in the following situations, which are likely to be rare:
Lawful Processing of Sensitive Personal Data
The Company may process special categories of personal information in the following circumstances:
Less commonly, the Company may process this type of information where it is needed in relation to Legal claims or where it is needed to protect an applicant’s interests (or someone else’s interests) and the applicant is not capable of giving consent, or where an applicant has already made the information public. The Company may use particularly sensitive personal information in the following ways:
Lawful Processing of Information about Criminal Convictions
The Company does not envisage that it will hold information about criminal convictions. If it becomes necessary to do so, the Company will only use this information where it has a legal basis for processing the information.
Consent to Data Processing
The Company does not require consent from applicants to process most types of applicant data. In addition, the Company will not usually need consent to use special categories of personal information in order to carry out legal obligations or exercise specific rights in the field of employment law.
In limited circumstances, applicants may be asked for written consent to process sensitive data. In those circumstances, applicants will be provided with full details of the information that’s sought and the reason it is needed, so that applicants can carefully consider whether to consent.
Where applicants have provided consent to the collection, processing and transfer of personal information for a specific purpose, they have the right to withdraw consent for that specific processing at any time. Once the Company has received notification of withdrawal of consent it will no longer process information for the purpose or purposes originally agreed to, unless it has another legitimate basis for doing so in law.
Automated Decision Making
Automated decision-making takes place when an electronic system uses personal information to decide without human intervention.
The Company does not envisage that any decisions will be taken about applicants using automated means, however applicants will be notified if this position changes.
COLLECTION AND RETENTION OF DATA
Collection of Data
The Company will collect personal information about applicants through the application and recruitment process, directly from candidates. The Company may sometimes collect additional information from third parties including employment agencies, former employers or other background check agencies.
From time to time, the Company may collect additional personal information from an applicant. If the Company requires to obtain additional personal information this Privacy Notice will be updated, or applicants will receive a separate Privacy Notice setting out the purpose and lawful basis for processing the data.
Retention of Data
The Company will only retain applicants’ personal information for as long as necessary to fulfil the purposes it was collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of personal information are set out in the table of applicant data appended to this Privacy Notice.
When determining the appropriate retention period for personal data, the Company will consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of personal data, the purposes for which the personal data is processed, whether the Company can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances the Company may anonymise personal information so that it can no longer be associated with individual applicants, in which case the Company may use such information without further notice to applicants. After the data retention period has expired, the Company will securely destroy applicants’ personal information.
DATA SECURITY AND SHARING
The Company has put in place appropriate security measures to prevent personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Details of these measures are available upon request.
The Company may share personal information with third parties. The Company requires third parties to respect the security of applicant data and to treat it in accordance with the law. The Company may also need to share personal information with a regulator or to otherwise comply with the law.
The Company may also share applicant data with third-party service providers where it is necessary to administer the working relationship with applicants or where the Company has a legitimate interest in doing so. The following activities are carried out by third-party service providers: payroll, pension administration, benefits provision and administration, IT services.
Transfer of Data outside the EU
The Company does not envisage transferring personal data out with the EU. In exceptional circumstances, if the transfer of data is required, the Company will ensure that personal data will not be processed or transferred outside the EU, unless GDPR compliant agreements are in place with the applicable countries.
Accuracy of Data
The Company will conduct regular reviews of the information held by it to ensure the relevancy of the information it holds. Applicants are under a duty to inform the Company of any changes to their current circumstances. Where an Applicant has concerns regarding the accuracy of personal data held by the Company, the Applicant should contact the HR Department to request an amendment to the data.
Under certain circumstances, applicants have the right to:
If an applicant wishes to make a request on any of the above grounds, they should contact the HR Department in writing. Please note that, depending on the nature of the request, the Company may have good grounds for refusing to comply. If that is the case, the applicant will be given an explanation by the Company.
CONTACT INFORMATION AND FURTHER ADVICE
Please contact us if you believe we are not holding your information correctly, if you are unhappy with how we have used your personal information or have any questions about our Privacy Notice or information we hold about you. The Company has appointed a Data Protection Officer (DPO) who is tasked with overseeing compliance with this Privacy Notice. Our Data Protection Officer is Alison Herd, HR Advisor, who can be contacted at:
119 Grandholm Drive
Aberdeen AB22 8AE
We seek to resolve directly all complaints about how we handle personal information, but you also have the right to complain to the Information Commissioner’s Office, whose contact details are as follows:
Information Commissioner’s Office
Cheshire SK9 5AF
Telephone Number: 0303 123 1113
ICO website: https://www.ico.org.uk